Billing

Get paid for everything you did, sooner

Quantities logged in the field become the progress claim. Extras are signed when they happen. Project managers, the office and ownership read the same numbers, and nobody retypes a spreadsheet at month end.

Daily quantities become the monthly progress claim

Set the job up from the schedule of quantities: item numbers, units, quantities and unit prices, grouped by section the way MMCD contracts lay them out. Crews log measured quantities against those items every day. At month end those numbers, plus any signed extras, roll into the progress claim with holdback already worked out.

On paperDay 1

Time to bill: 1 day
Reconciling: None yet
Status: Paper in the truck

In Heavicon

Draft
Submitted
Signed
Reviewed
Progress claim

Tap each day you worked

Each day gets its own daily report.

The foreman fills in the day and signs

Job, items and units are already there. The foreman enters quantities and notes, signs, and the client rep gets a link to sign on their phone.

Daily report, day 1Mon · Mar 8

Hwy 99 Widening

Clear, 10°C

Day shift

Production · 2 items

Entered by foreman

Gravel Base Course130 m³

Common Excavation240 m³

Field notes · 2

Safety2nd lift complete, no incidents

GeneralGravel delivery on time

Foreman · D. Morrison

Client rep · J. Campbell

Reports signed

1 / 7

The progress claim rolls up

Signed quantities add up by contract item. Signed extras and holdback included.

Progress claim 31 report rolled up· Mar 8

02-220-AGravel Base Course130 m³ × $85 = $11,050

02-220-BCommon Excavation240 m³ × $28 = $6,720

Subtotal$17,770

Holdback (10%)-$1,777

Net payable$15,993

Time to bill: Live
Reconciling: 0 hrs
Status: 1 of 1 reports signed

Daily production reports: Quantities, weather, notes and delays on one form, signed on the phone
Signed in the field: Foreman and client rep sign on the phone
Your schedule of quantities: MMCD, MOTI or your own item list, measured by unit
Statutory holdback: Held under the Builders Lien Act and tracked on every claim

Contract, extras and billing on one page per job

Contract progress, extras, daily production and what has been billed, side by side. Project managers, the office and ownership are reading the same numbers.

Contract value

Earned to date

Force account extras

Remaining

Percent complete by section

Earthworks71%

Drainage69%

Paving14%

Structures81%

Progress claims

Progress claim 1, July

$412,000Paid

Progress claim 2, August

$486,300Paid

Progress claim 3, September

$482,100Sent

Works on its own, or with HCSS

Heavicon doesn't need another system behind it. If you already run HCSS, employees, cost codes, materials and timecards stay in step, so the office stops keying in what the field already entered.

Record	What syncs
Employees	Crew lists stay current
Cost codes	Matched to your jobs
Materials	Items and units
Jobs	Projects linked by ID
Timecards	Hours imported
Approvals	Status updated

T&M and force accounts

The foreman picks crew, equipment and materials from your rate sheets, markup and GST are applied, and the client signs on the phone. The signed sheet carries into the next progress claim.

On paperDay 1

Force Account Sheet

Hwy 1 Widening · Mar 13, 2026

Wrote it up in the truck. Reads fine for now.

Time to bill: 1 day
Collected: $0
Status: On the dashboard

In Heavicon

Draft
Sent
Signed
Office
PM
Billed

Labour

Equipment

Materials

Force account FA-0048

Mike R.Operator, 8 reg + 2 OT

$715

Subtotal (rates + markup)$715

GST (5%)$36

Total$751

Time to bill: Live
Collected: $751
Status: Drafting

Next: Hauling

Know the cheapest pit, delivered

See it on one of your jobs

Bring a OneCall ticket, a daily report or last month’s progress claim. We’ll walk through the same thing in Heavicon.

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